Authors are responsible for verifying the accuracy of quoted material. Where the copy editor suspects that the quoted material is incorrect or incomplete, she must query the author.
Obvious typographical errors are silently corrected (e.g., "statuatory" is changed to "statutory").
Grammatical or factual errors may be noted by the insertion of [sic] following the error.
Conceptual or ideological "errors" are not noted by the insertion of [sic]. For example, the use in quoted material of masculine nouns or pronouns, where masculine and feminine terms or genderless terms might be used instead, is not considered an error.
Note: the decision to insert [sic] is the author's.
Emond imposes house style on quoted material in the following areas:
- obvious typographical errors are silently corrected (e.g., "statuatory" is changed to "statutory")
- punctuation around quotation marks is standardized (e.g., periods and commas are put inside quotation marks)
- quotation marks enclosing block quotations are deleted
- single quotation marks are converted to double, where appropriate, and vice versa
- hyphens or en dashes that are used where house style would use em dashes are changed to em dashes
- headings are capitalized according to house style (but punctuation is left unchanged)
- the formatting of headings is standardized (i.e., removed); basic formatting is applied through coding
- case names (including "v") are italicized
- inconsistent use of italics on statute names, Latin terms, book titles, etc. is standardized on the quotation's prevailing style
periods are deleted from capital-letter abbreviations (but not initialisms) (e.g., "Smith J.A." is changed to "Smith JA" but "T.S. Eliot" is left unchanged)
Note: such punctuation is not edited in McGill 8th books
parenthetical commas around abbreviations of judges' titles are deleted
(e.g., "Smith, J.A., stated" is changed to "Smith JA stated")
Note: such punctuation is not edited in McGill 8th books
the introduction of judicial decisions is standardized in format and punctuation
(e.g., "Smith, J.A. (Orally):—This case ..." is changed to "SMITH JA (orally): This case ...)"
the use of ellipses and bullets (i.e., display ellipses) is standardized; ellipses are used for inline omissions, while bullets (<BULL>•<en>•<en>•) are used, offset and centred, to indicate the omission of one or more paragraphs
Note: ellipses or bullets are not added to quotations within extracts in McGill 8th books
- authorial interpolations (enclosed in square brackets within the quotation) are edited to conform to house and reference style
Quoted material may be either continuous with running text or set off from running text, in a block quotation or "BQ," or in an extract or "EX".
Quoted material that is continuous with running text is enclosed in double quotation marks. Any double quotation marks within the enclosing marks are converted to single quotation marks.
Quoted material that is roughly more than 40 words or 3 typeset lines should be set off from running text. Quoted material is not enclosed in double quotation marks. If double quotation marks are used in the manuscript, they are deleted, and any single quotation marks within the quoted material are converted to double quotation marks.
Extracted material in casebooks is edited as described under Imposition of House Style. Note especially that the reference style of the original material is not edited to conform to McGill 8th style.
Run-in quotations: Pinpoint references are generally placed after quoted text, in parentheses.
The court held that "evidence of a statement made to a witness by a person who is not himself called as a witness may or may not be hearsay" (at 970).
Block quotations: Pinpoint references should be incorporated into the introductory text or should appear before the quotation, in parentheses.
Under section 1 of the Highway Traffic Act, "roadway" means "the part of the highway that is improved, designed or ordinarily used for vehicular traffic."
In considering whether this defence should have been put to the jury, the Supreme Court stated (at paras 50–51):
The principle that a defence should be put to a jury if and only if there is an evidential foundation for it has long been recognized by the common law. This venerable rule reflects the practical concern that allowing a defence to go to the jury in the absence of an evidential foundation would invite verdicts not supported by the evidence, serving only to confuse the jury and get in the way of a fair trial and true verdict.
Omissions from quoted material are indicated by an ellipsis (...). The ellipsis is not enclosed in square brackets, and is preceded and followed by a space. An ellipsis is understood to include any omitted text: punctuation, words, paragraph breaks, even chapter breaks. When the quoted material comprises two or more paragraphs and there is text omitted between the paragraphs, only one ellipsis is used and it is placed at the end of the first paragraph, even if the following paragraph, as quoted, does not begin where the original paragraph begins.
For information on the placement of ellipses in relation to punctuation marks, see the ellipses entry under Usage & Practice.
N.B. In casebooks, centred, spaced bullets (<BULL>•<en>•<en>•) are used to indicate the omission of one or more paragraphs. The presence of author interpolations does not obviate the need for bullet ellipses.
Please find attached guidelines to assist you in preparing your manuscript. Some authors are preparing a separate text and workbook. Others are preparing an integrated text/workbook.
We anticipate that most authors will use their teaching notes as the basis of their manuscript. Some authors, however, will incorporate material published by other authors. We are happy to receive either kind of manuscript.
Please find attached guidelines to assist you in preparing your manuscript. ...
Some authors ... will incorporate material published by other authors. We are happy to receive [your] kind of manuscript.
Where the quoted material is grammatically incomplete and is meant to remain incomplete, use an ellipsis at the end of the quotation to signal incompletion. Use three ellipsis points if the author's sentence continues; use four ellipsis points if the author's sentence ends with the incomplete quotation.
The first paragraph of your letter should begin with the words "We are the solicitors ..." and the second paragraph should state the issue.
The first paragraph of your letter should begin with the words "We are the solicitors...." The second paragraph should state the issue.
Authorial and editorial changes, comments, and interpolations are enclosed in square brackets.
The defendant [Mr. Brown] did not say.
If the first word following an ellipsis is lowercase in the original manuscript but is edited to be understood as the first word of a new sentence, the first letter of the word is capitalized and enclosed in square brackets.
He did not say where he was staying. ... [T]here was no way to tell where he was staying.